By attending or participating in any EBAA event whether in person or virtually, you agree voluntarily to abide by the following guidelines.

Expected Behavior:

EBAA events are a place for learning, networking, collaboration, and discussion regarding the newest developments in eye banking and corneal transplantation. It is expected that everyone who takes part in -any meeting, regardless of format, will act respectfully to one another and will behave accordingly:

• Communicate openly with respect and consideration for others, valuing a diversity of views and opinions.
• Avoid personal attacks directed toward other attendees, participants, volunteers, exhibitors, staff and suppliers/ vendors.
• Understand that your questions, comments and virtual conference remarks are available for all to see, just as if you were attending a meeting in person. In the case of a virtual conference, all comments are memorialized.
• Be mindful that all speakers, staff, and attendees are operating under a new system and be accepting of challenges that may arise from new technology.
• Abstain from discussion that could be considered anti-competitive, including general price trends, approaches to pricing, allocating or dividing customers and territories, boycotting or refusal to deal with any competitor or third party.
• Act responsibly, especially during social events where communication could be misinterpreted.

Unacceptable Behavior:

It is important that our virtual meeting be a place where no participant is ever belittled, criticized or made to feel threatened. The following behavior will not be tolerated:

• Harassment, intimidation, or discrimination in any form.
• Written, or verbal abuse of any attendee, speaker, volunteer, sponsor, staff member, service provider or other meeting participant.
• Examples of unacceptable behavior include, but are not limited to, verbal, or written, comments related to gender, sexual orientation, disability, physical appearance, body size, race, religion, national origin, inappropriate use of nudity and/or sexual images in public spaces or in presentations, threatening or stalking any attendee, speaker, volunteer, exhibitor, staff member, service provider or other meeting guest.

Photography: 

EBAA requests that attendees refrain from taking photographs or videos of the presentation slides.

EBAA reserves the right to use photographs and videos of attendees and presenters during any EBAA event for informational and promotional purposes. EBAA also reserves the right to use photographs and videos that are uploaded and provided by attendees and presenters.

Presentations:

An author who submits a presentation for consideration at the Annual Meeting must intend to attend and present at the meeting once the submission is accepted into the program. Repeated or consecutive last-minute cancellations by presenters may result in future submissions being denied.

All presenters will agree to comply with deadlines and speaker guidelines.

Harassment:

EBAA is dedicated to providing a safe, welcoming, and productive virtual environment for everyone attending our events, regardless of race, ethnicity, religion, disability, physical appearance, gender identity, sexual orientation or organization affiliation.

It is important to remember that a community where people feel uncomfortable or threatened is neither healthy nor productive. Accordingly, EBAA prohibits online conduct involving intimidation, threats, or harassment during our virtual meetings and conferences. This policy applies to all attendees. Virtual conference participants who violate these rules may be blocked from online conference participation at the discretion of EBAA leadership.

Harassment of EBAA meeting participants will not be tolerated in any form. Harassment includes offensive gestures, written, or verbal comments related to race, ethnicity, religion, disability, physical appearance, gender, or sexual orientation ; deliberate intimidation, stalking, and following; sustained disruption of online presentations, talks or other virtual events; or unwelcome attention. Participants asked to stop any harassing behavior are expected to comply immediately. If any participant engages in harassing behavior, EBAA leadership may take any action they deem appropriate, ranging from a simple warning to the offender to expulsion from the virtual conference, and any, or all, future virtual and live conferences. If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact EBAA staff who can work with appropriate EBAA leadership to resolve the situation.

EBAA staff will work with the individual experiencing harassment, to enable them to feel safe for the duration of the virtual conference. We value your participation in all of our  events, both virtual and in-person, and want to make your experience as productive and professionally stimulating as possible.

How to file a complaint: 

Please contact Bernard Dellario, 202.775.4999 ext 111.

• Due to the nature of an virtual conference, all complaints will taken seriously and will be investigated swiftly and decisively.
• All reports are kept confidential to the extent possible. We do not share the names of reporters with leadership when determining next steps. 
• You may choose to submit an anonymous report. Please note that while we will keep track of anonymous reports, we cannot take action on a single anonymous report without further corroboration.
• We will gather all relevant details and information (verbal or written) from the reporter, the target (if they are not the reporter), and witnesses. Please note that investigations may extend beyond the end of the meeting.
• The outcomes of investigations and subsequent sanctions will not be made public; however, those reporting incidents may request to be informed of the outcome.
• In addition to the actions that may be taken at meetings (as described above), violators of the code of conduct will receive written documentation of the actions taken at and following the meeting.